T:BUC Camps Frequently Asked Questions

General

The TBUC team will provide: TBUC application support workshops, individual ongoing support at any stage of the process from pre-application to delivery and evaluation, Good Relations training and support (a copy of the Good Relations Resource Pack can also be made available by your T:BUC Staff member), alongside support and training to develop Case Studies.

Applications received before 4pm on 14th January 2022 are those that will only be reviewed for essential criteria checks, and feedback pre assessment. Applications received after this date and failing essential criteria may not be invited to resubmit.

Applicants are strongly advised to submit their applications early, to access this additional measure of support

The T:BUC inbox is the email address tbuc@eani.org.uk  It is a shared mailbox managed by the EA TBUC administrative staff team which provides central collation and monitoring of all questions/enquiries or submissions.  All communication about your T:BUC Camps programme should go to this address; it will reach the relevant staff member.

Initial Planning and Application

Yes. However, you must ensure that each application recruits different young people and that your organisation has capacity to deliver all programmes. You should also note that each application is judged by the assessment panel on its own merit.

No. However, if you are not registered with the EA Youth Service you must provide documentation relating to governance, safeguarding and your capacity as an organisation to deliver the programme.  If you apply online, you will need to set up an account as a non-registered group.

No. Please ask for help if you experience any problems applying online so that is can be addressed. You can log a call for support through our TBUC email tbuc@eani.org.uk


If you have issues with IT capacity or Internet Access, please let us know and you may request a visit from one of our T:BUC staff members, who can support you to ensure you can submit an application.

Yes. However, we require letters of support from all other organisations that will be delivering the programme with you. As the applicant, you will be treated as the lead contact for correspondence including the process of issuing Letters of Offer (LOO)

Where it is not possible to find a partner in close proximity to your group, it is possible to look for one further away. You will need to submit a rationale for this. Do bear in mind that distance can create a barrier to the key outcomes for T:BUC around establishing and maintaining friendships with young people from different background and traditions. In light of this, do reduce the distance you need to go to find a partner as much as possible. You will also need to plan and cost how the groups come together for the duration of the T:BUC Camp and consider ways to stay in contact beyond it.

Recruitment of Young People

Funding is awarded to programmes on the basis that the minimum number of young people for the band of funding applied for, will be engaged in the programme. As a result of this you should over-recruit for your programme, creating a reserve list if needed, or consider partnership working. Please always keep the T:BUC team informed of any issues you may encounter in the delivery or you programme, so we can support. Please log this through tbuc@eani.org.uk 

Similarly, as the very core of T:BUC is Good Relations, it is vitally important your programme maintains the appropriate level of variance as outlined in the guidance notes. Failure to do so makes it impossible to deliver a programme that will meet the funding outcomes or give young people a genuine opportunity to engage with someone from a different background in a meaningful way. Please always keep the T:BUC team informed of any issues you may encounter in the delivery or you programme, so we can support. Please log this through tbuc@eani.org.uk 

Numbers are capped within each band, and if the majority of young people (at least 51%) are from the two traditional communities, with the correct variance of 60:40, then the rest of the numbers can be young people from other traditions or religions.  The application will then be considered with the total number of young people within the band against the normal criteria.

The variance refers specifically to those from the two traditional communities. Please note that young people from other communities including ethnic minority communities and those of different races, whilst included in the overall number of participants at camp should not be taken into consideration when calculating the cross-community split. Camps are strongly encouraged to recruit young people from ethnic minority backgrounds and make their camps safe and inclusive spaces.

Programme Planning

Yes, there is a Good Relations Resource Pack to support the planning and delivery of the Good Relations element of the programme, which can be downloaded via this link.

Hard copies are made available to groups who complete our Good Relations Training. Successful groups will be informed via email of all training opportunities.

Yes, minimum hours are set out for each stage. For Pre-Camp, the minimum is 10 hours over 2 days; Camp is 15 hours over 2 consecutive days, with a third additional day; and post Camp is a minimum of 10 hours over 2 days. It is recommended that the total programme lasts for at least 6 weeks

Yes. However, ALL changes to your programme regarding content, dates of delivery, venues, duration, Good Relations content, and finance must be communicated to and approved by the EA T:BUC team. In the first instance you should contact tbuc@eani.org.uk and a member of the T:BUC team will follow up.

It is a shared mailbox managed by the EA TBUC administrative staff team which provides central collation and monitoring of all questions/enquiries or submissions.

Yes. However, external facilitator fees cannot exceed 10% of the overall cost to run the programme i.e. £750 will be allowed towards external facilitator fees for a programme in Band 1 that costs £7500 in total.

There are rules relating to what external facilitators can be paid as an hourly rate and they vary depending on the input they provide. Facilitators delivering Good Relations workshops or content can be paid a maximum of £25 per hour. No preparation time or travel by an external facilitator will be funded.

Put simply, Good Relations (or GR as it can be referred to) recognises that our community is made up of people of different religious belief, political opinion and racial group, and sometimes we need to promote respect between these different groups in the decisions we make and actions we take. 

Good Relations’ youth work is about bringing young people together and creating safe spaces to support them to see difference as positive and not threatening; challenging their views and beliefs; and finding a harmonious way forward for all to express themselves freely.  It is a journey which develops young people’s awareness and understanding of culture, supports them to value diversity and develop mutual respect and builds sharing and reconciliation.

The overarching aim of T:BUC Camps is to build positive relationships and improve attitudes amongst our young people.  Research has highlighted that attitudinal change does not come about without structured opportunities for our misconceptions, prejudices, and stereotypes to be challenged.  For this reason, intentional Good Relations must be at the heart of every T:BUC Camp.  However, this work should be fun and non-threatening, and accompanied with lots of opportunities for other team-building and creative opportunities to let off steam and cement lasting friendships.  For further information see: What support is available to me to help deliver the Good Relations programme?

For those with limited experience of delivering a T:BUC Camp, the T:BUC Staff team are on hand to support you to understand and develop a Good Relations programme. A Good Relations Training Pack is available for all those who apply to the T:BUC Camp programme, and it is packed full of ideas and resources for use in your Good Relations session with young people. As demand requires, training for local groups on Good Relations is also available. Resources can also be secured within your application to secure expertise to deliver these sessions. Do note the limits on hourly rates and % of overall budget which apply to this.

Research has highlighted that bringing young people together to on a residential camp is one of the best methods of establishing lasting friendships. For this reason, residential based camps are strongly encouraged. However, it is also recognised that not all young people are in a position to attend an overnight residential. A strong rationale for hosting day camps must be outlined within your application form. Note: all camps must include a minimum number of hours of face-to-face work with young people and a demonstrable and substantive Good Relations focus, with activities and opportunities to explore and learn about each other across communities. Check the most recent guidance for full details.

A social action project is a multi-step process in which young people participating in your programme address an issue they care about within their community, learn about it and find potential solutions to solve it, then take action to create positive change on this issue.  This can be very simple, or more profound depending on the age, ability and makeup of the group and their communities.  The social action project needs to be planned by young people, for their group, and will done during the post camp stage, and is compulsory.

Progression routes are simply future opportunities for young people that will further develop the skills they develop.  Often by hosting a T:BUC camp you will have recruited new young people to your group.  You may choose to harness these young people within other programmes you offer.  On completion of your T:BUC Camp your young people could move on to become a buddy/peer leader on future camps; helping to facilitate tasks will build their confidence and helping and supporting their peers will develop their leadership skills. They can then also move forward to the T:BUC Ambassadors programme, when it re-opens.

Budget Planning

Yes. However, you must use a budget reprofile form and submit it to the EA T:BUC team via the information provided in the guidance notes. You cannot proceed with additional expenditure unless approval has been granted to your request.

You must also take into consideration the range of restrictions placed on some budget headings depending on the band of funding you have applied for.

Monitoring and Evaluation

You will need to complete a finance monitoring report; end of programme evaluation report and young people will need to complete baselines at the beginning and end of the programme. If you are a new group you will receive a monitoring visit from TBUC staff, if you have had issues in the past or need help and support you may also receive a monitoring visit. These visits are to help and support you and to note good practice ideas you can share.

As part of our quality assurance procedures, 40% of funded programmes will receive at least one monitoring visit. 100% of programmes from organisations new to T:BUC funding will receive a monitoring visit to ensure compliance, provide support and champion success.

Baselines are a very important reporting tool. They measure the impact of the programme outcomes and allow for recording of the journey travelled through the lifetime of the programme by young people. The data from the baselines gives vital statistics to report on for reporting and future reference. It is a condition of funding that you ensure all your young people complete the pre and post baselines.

Camps in the Community

Camps in the community are additional T:BUC events which you can register for and take young people, to celebrate the learning and achievements of the Camps and engage with other young people from different religious/cultural groups in a larger setting.

Yes. In a normal year there are at least three CITC events delivered across Northern Ireland that you can attend. These are usually organised as one event per EA Youth Service locality to ensure as many young people as possible can attend. All successful groups will be informed via email of these opportunities

T:BUC Trees

T:BUC Trees is a social action opportunity delivered in partnership by The Executive Office, Woodland Trust NI, and the Education Authority.

The initiative is designed to provide a range of opportunities for your organisation to engage young people in planting trees with a wider focus on caring for the environment whilst completing your T: BUC Camps programme. There will be opportunities for planting as part of the T:BUC Trees initiative during the 2022/23 Programme and further details on such opportunities will be provided to groups during the course of camp delivery.

T:BUC Ambassadors

The T:BUC Ambassadors Programme is an opportunity for young people to help shape and inform the development of the overall Camps Programme. The programme will be available to all young people aged 16-19 who were participants in 2021/22 T:BUC Camps. Further details on such opportunities will be provided to groups during the course of camp delivery.