Child Protection Policy Guidance

Child Protection Policy & Adults at Risk of Harm Policy Guidance

The Education Authority Youth Service is open for registrations of Regional and Voluntary Youth Organisations. An essential element of the registration criteria is the provision of a Safeguarding and Child Protection Policy, for those working with 18-25 year members the provision of an Adults at Risk of Harm policy is also required. 

Some youth organisations will fall under the governance of larger organisations, such as local churches or uniformed organisations and others will have their own safeguarding arrangements and reporting structure.

This page provides youth organisations with an essential list which should be included in their Safeguarding and Child Protection and Adults at Risk of Harm (for those working with 18+ years members) Policy.  This information is informed by and in line with the EA Child Protection and Safeguarding Policy (2019) and DE Circular 2017/04.


  • A statement about the purpose of the club/group and why safeguarding children is important

Definition of Abuse

  • This should name categories of physical, emotional, sexual abuse, neglect and CSE
  • Signs and symptoms should be outlined

Safe Recruitment

  • Outline of the policy the group/ club follow on Access NI for regulated activity
  • There should be information on interview processes and how references used

Role of Safeguarding Lead

  • Information on named person responsible for advice/guidance/action regarding any Child Protection or Safeguarding concerns
  • This should mention linking in with PSNI and or social services
  • This should outline governing body with overall responsibility for example management committee or church leadership

Reporting Processes

  • Outline of a flowchart or explanation provided on how to report a concern
  • There is information on how safeguarding matters are recorded
  • Information on how records being held securely in line with Data Protection and GDPR principles

Parental Complaint

  • Outline how a parent can contact you with any concerns
  • Outline of a separate complaints procedure

Code of Conduct

  • Clear outline of what is expected of youth leaders who undertake the role

Preventative Practice

  • Information of what club or group do that promotes safeguarding. Examples of this could be health promotion, anti-bullying programmes, teamwork, self- esteem

Specific issues

  • This might be residential/outside activities. These should be outlined in policy. This might include ate risk assessment for these times

Review of Policy

  • Policies should be reviewed at least on a 3-year cycle

Some groups may have a specific focus for their youth work, and this may be reflected in their submitted Child Protection and Safeguarding Policy.  While this may be relevant and appropriate for their needs and setting, it is important that what is listed above is included in any policy.